Under the Privacy Act, we are required to make you aware of certain matters. This Policy incorporates our Privacy Collection Statement, as it addresses all these matters (as well as others):
Shore Financial is the trading name of Shore Financial Pty Ltd (ABN 74 161 502 736) the holder of Australian Credit Licence 501018.
In this document, ‘Shore’, ‘we’, ‘us’ and ‘our’ are references to Shore Financial Pty Ltd
Your personal & sensitive information
When we refer to personal information, we mean information or an opinion from which your identity is apparent or can reasonably be ascertained. Personal information held by us includes information such as your name, age or date of birth, current and previous addresses, telephone or mobile phone number, email address, bank details, professional job title or occupation, driver’s licence number, passport details, and financial details.
Personal information may include details of products and services you have acquired via us or have enquired about (including their status) together with any additional information necessary to deliver those products and services and to respond to your enquiries.
The personal information may also include credit information. Credit information is a sub-set of personal information and is information which is used to assess your eligibility to be provided with finance. It may include any finance that you have outstanding, your repayment history in respect of those loans, and any defaults. Usually, credit information is exchanged between credit and finance providers and credit reporting bodies CRBs). Personal information derived by a CRB from credit information held by the CRB that has any bearing on an individual’s credit worthiness and is or has been or could be used to establish the individual’s eligibility for credit is known as “CRB Derived Information”.
You may also need to provide personal information about other individuals to us for example, personal information about joint applicants, co-applicants or guarantors, your authorised representatives, or your accountant or solicitor’s contact details. If so, we rely on you to inform those individuals that you are providing their personal information to us, to ensure they agree to their information being provided to us, to advise them of this Policy and that we can be contacted for further information.
How we collect personal information
We may collect personal information in various ways, including:
If we have obtained your personal information through any of these methods and you would like a list of these entities or websites or you could like to be removed from our call or email lists please contact us at firstname.lastname@example.org
We collect personal information about you to enable us to assess your suitability and eligibility for obtaining a mortgage or for the provision of other services.
If you give us personal information about another person, you represent that you are authorised to do so and agree that you have obtained consent from that person for us to use and disclose their personal information and that they may access any personal information we hold about them.
How we use your personal information
We use your personal information to assist us in:
At any time, you may opt out of receiving any communications from us (other than as required for the operation of our business). If you wish to opt out of receiving communications from us, please either contact your broker or our inbox – email@example.com
Your access rights to the personal information we hold
At any time, you may ask us to provide you with a list of the personal information we hold about you, and copies of that personal information. We will endeavour to provide you with the data within 30 days of receiving your request. We may charge you a small fee to cover any administrative costs that we may incur in providing personal information to you.
If you believe for any reason that we are holding inaccurate or incomplete data about you, you may ask us to correct it. We will consider if the information requires amendment. If we do not agree that there are grounds for amendment, then we will add a note to the personal information stating that you disagree with it.
Financial information becomes out of date very quickly and so we will update that information if it is required in any future dealings we may have with you.
We will take reasonable steps to destroy or remove identifying information of your personal information, when your personal information is no longer required for our business functions.
Disclosure of your personal information to others
We may disclose your personal information to our related bodies corporate, our brokers, our approved panel of lenders, service providers and agents that we use in the ordinary operation of our business. For example, if you provide us with personal information to find a suitable loan, we may collect personal information about you and disclose it to our approved panel of lenders or our brokers.
We will only use and disclose your personal information for the purposes that we collected the personal information, such as:
If your personal information is disclosed to third parties, these third parties are strictly prohibited from using your personal information for any other purpose. We will only disclose to these third parties that information necessary for them to perform their services. Otherwise, we do not disclose personal information unless we are required to do so by law or regulation.
We are a contractor network and your personal information may be disclosed between Shore Financial and its brokers within the group to facilitate a transaction to which the provision of that personal information relates or to enable us to properly conduct our business within the group.
Transfer of information overseas
To complete our services to you, we may transfer personal information we have collected about you to someone in a foreign country, but only if permitted to do so under the Australian Privacy Principles.
Some external organisations and entities may be located outside of Australia. You should note that while they will often be subject to confidentiality or privacy obligations, they may not always follow the particular requirements of Australian privacy laws. Overseas organisations may be required to disclose information we share with them under a foreign law. In those instances, we will not be responsible for that disclosure.
Shore Financial has service providers based in the Philippines & Nepal, whose role is to assist in processing applications and assisting with post settlement loan maintenance.
We do not utilise offshore personnel for the purposes of marketing or sales. We will not share any of your credit information with a credit reporting body, unless it has a business operation in Australia.
How we store your personal information
Shore takes reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification or disclosure. Some of the ways we do this are: confidentiality requirements of our employees; document storage security policies; security measures for access to our systems; only giving access to personal information to a person who is verified to be able to receive that information; control of access to our office building, electronic security systems, such as firewalls and data encryption on our webpage.
We take protecting the security of your personal information seriously. We have a response plan that is designed to enable us to contain, assess and respond to suspected data breaches in a timely fashion, and to help mitigate potential harm to affected individuals.
We may store your information in cloud or other types of networked or electronic storage. As electronic or networked storage can be accessed from anywhere via an internet connection, it is not always practicable to know in which country your information may be held. If your information is stored in this way, disclosures may occur in countries other than those listed here or those we referred to from time. In addition to the above, we also regularly review developments in security and encryption technologies. However, it is important to remember that the use of email and the internet may not always be secure, even with these safeguards in place.
When we no longer require your information, and we are legally permitted to, we take reasonable steps to destroy or de-identify the information. However, sometimes it is impossible or impractical to completely isolate the information then completely remove all traces of the information, and we
may store the information for future use, such as to help resolve disputes between us or assess future applications by you. The same security safeguards will be in place to protect the information, as detailed in this Policy.
Access to our computer systems is restricted through password protection that is changed every 30 days and all systems require 2 step authentications. If we no longer need your personal information, we destroy or remove the identity information.
We generally use this information to report statistics, analyse trends, administer our services, diagnose problems and target and improve the quality of our products and services.
Advertising and tracking
External Dispute Resolution
We have a formal procedure for handling privacy breaches or complaints. You can refer to our Internal Dispute Resolution policy for more information.
If you are dissatisfied with our Internal Dispute Resolution response, you can make a formal complaint to our External Dispute Resolution provider, the Australian Financial Complaints Authority (AFCA). AFCA can consider certain privacy complaints relating to either the provision of credit or Credit Reporting Information in general. You can contact AFCA on:
Tel: 1800 931 678
Post: Australian Financial Complaints Authority, GPO BOX 3, MELBOURNE VIC 3001
Time limits may apply to complain to AFCA and so you should act promptly or otherwise consult the AFCA website to find out if or when the time limit relevant to your circumstances expires.
Under the Privacy Act, you may make a complaint to the Office of the Australian Information Commissioner (OAIC) about the way we handle your personal information. The OAIC can be contacted at either www.oaic.gov.au or by calling 1300 363 992.
Contacting us and feedback
You can make any requests relating to your personal information held by us or any complaints regarding treatment of your privacy by contacting:
Name: Alecia Hodge
Role: Compliance & Operations
Address: Level 16, 124 Walker Street North Sydney
Phone: 1300 416 700